Production Administration & Reporting Specialist

Baku Shipyard LLC

Vakansiya məlumatları

  • ONSITE
  • PART_TIME
  • Azerbaijan
  • Yoxlanılıb 2026-10-08
  • Mənbə: JobSearch.az public vacancy listings

İş barədə məlumat

BSY is seeking a Production Administration & Reporting Specialist to provide administrative and reporting support to the Head of Shipbuilding Production, enabling greater focus on core production management.

Location: Baku, Garadagh district (Address: 25th km Salyan Highway (Baku-Astara Highway),

Key responsibilities

  • Prepare and maintain accurate, properly formatted daily, weekly and monthly production reports, trackers and management summaries within agreed deadlines.
  • Collect, consolidate and validate data from production sections and relevant departments. Follow up on gaps, inconsistencies and material deviations, escalating unresolved issues to the Head of Shipbuilding Production.
  • Prepare Excel spreadsheets, data summaries, charts and trend analyses for management review and decision-making.
  • Monitor planned and actual manpower loading and man-hours across production sections, activities and projects using data supplied by responsible teams. Maintain trackers providing preliminary plan-versus-actual visibility.
  • Follow up on missing or delayed manpower information and highlight significant deviations, resource gaps or unusual patterns.
  • Perform or coordinate production-related 1C/ERP transactions within the role’s approved scope.

Requirements

  • A bachelor’s degree in Business, Economics, Engineering, Industrial Engineering, Management or a related field.
  • At least 2 years of relevant experience in production or operations support, reporting, project coordination, planning, data analysis or a comparable data-intensive role.
  • English at a minimum of B2 / Upper-Intermediate, with the ability to communicate with the manager in day-to-day business, write emails and explain reports and presentations.
  • Fluent Azerbaijani language skills.
  • Excellent Microsoft Office proficiency, especially Excel, Word and PowerPoint, including the ability to prepare clear, management-level presentations.
  • Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF formulas, charts, data cleaning and analysis of large datasets.
  • Practical experience with ERP or enterprise data systems and the ability to work with large volumes of operational data.
  • Strong attention to detail, numerical accuracy, analytical thinking and problem-solving, including the ability to challenge inconsistent information professionally.
  • Strong follow-up, coordination, planning, prioritization and time management, with ownership, accountability and the ability to meet strict deadlines.
  • Clear written and verbal communication and the ability to work effectively with production supervisors, managers and cross-functional teams.

Preferred

  • 1C experience is strongly preferred.
  • Experience in shipbuilding, ship repair, manufacturing, construction, heavy industry or another operational environment.
  • Experience with manpower/man-hour tracking, production reporting or project allocation data.
  • Experience preparing dashboards or structured management reports.
  • Russian language proficiency is an advantage.

Conditions

  • Based at Baku Shipyard.
  • Office-based.
  • Working schedule: 5 days a week, from 08:00 to 17:00;
  • Lunch and transportation are provided by the company;
  • Individual Medical insurance is provided.

Interested candidates can apply by clicking the link provided in the "Apply" button — open the link, upload your CV and answer a few short questions.

We will let you know the outcome of your application by e-mail.

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